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Bylaws

Bylaws of the Student Chapter of the Association for Computing Machinery at the University of Illinois at Chicago

  1. Name

    1. This organization shall be called the Student Chapter of the Association for Computing Machinery at the University of Illinois at Chicago.
      1. In this document, references to this organization will be made as SCACM@UIC or as the Chapter. References to the parent organization will be made as ACM. References to this University will be made as UIC. References to the UIC Student Organization Resources division of Campus Programs will be made as SOR. References to the Student Organization Funds account with SOR will be made as the SOF account.

  2. Purpose

    1. The Chapter is organized and will be operated exclusively for educational and scientific purposes and, in furtherance thereof, specific objectives are
      1. To promote an increased knowledge of the science, design, development, construction, language, and applications of modern computing machinery.

      2. To promote a greater interest in computing machinery and its applications.

      3. To provide a means of communication between persons having interest in computing machinery.

    2. Additional objectives may be added. However, no addition may contradict the main purpose as stated in Article II, Section 1.

  3. Membership

    1. Membership in SCACM@UIC is limited to UIC students, faculty, and staff. SCACM@UIC conforms to the policies of the University of Illinois Board of Trustees regarding nondiscrimination on the basis of race, religion, sex, or national origin.

    2. A full-time student at UIC who is a member in good standing of the ACM may, upon request and payment of dues, become a voting member of this Chapter.

    3. A member in good standing of the ACM who is not a full-time student at UIC may, upon request and payment of dues, become a voting member of this Chapter.

    4. A full- or part-time student at UIC who is not a member in good standing of the ACM may, upon request and payment of dues, become a non-voting affiliate member of this Chapter. No such person may be a non-voting affiliate member for more than one year.

    5. A member of the UIC community who is not a member in good standing of the ACM may, upon request and payment of a fee that is at least equal to the voting member dues, receive the Chapter meeting notices and attend non-business meetings of the Chapter.

  4. Officers

    1. The officers of this Chapter shall be Chairman, Vice Chairman, Secretary, and Treasurer. Each officer must be a member in good standing of the ACM, a voting member of this Chapter, and a student at UIC.

    2. The officers shall be elected at the annual election meeting. They shall take office immediately after the election and serve until the end of the annual election meeting of the following year until their successors take office.

    3. Any member who has served in either of the offices of Chairman or Vice Chairman in each of two consecutive years may not hold either office in the immediately following year.

    4. Vacancies in any office other than Chairman caused by resignation, removal, or disability shall be filled by majority vote of the Executive Council. If the office of Chairman is so vacated, the Vice Chairman shall immediately assume that office, and the Executive shall then fill the vacant office of Vice Chairman.

  5. Duties of Officers

    1. The Chairman shall preside at all meetings of this Chapter and of its Executive Council. The Chairman shall represent this Chapter at all meetings with the ACM regional representative. The Chairman shall also appoint all committees of this Chapter and committee Chairmen, except the Chairman of the Program Committee.

    2. The Vice Chairman shall assume the duties of the Chairman in the event of the Chairman’s absence. The Vice Chairman shall assume those duties of the Chairman that are so delegated by the Chairman. The Vice Chairman shall also be Chairman of the Program Committee.

    3. The Secretary shall keep minutes of all Chapter meetings and Executive Council meetings. The Secretary shall prepare the annual Chapter report for presentation to this Chapter at the annual election meeting and prepare the reports to the Chairman of the ACM Student Chapters Committee. The Secretary shall send official notification to the ACM headquarters of changes in the elected officers or in the Chapter sponsor of this Chapter. The Secretary shall send official notification to the executive director of the ACM of any proposed changes in the Chapter’s bylaws for approval prior to their distribution to the membership. The Secretary shall similarly notify the executive director promptly of the final action of the proposed changes. The Secretary shall notify the notify the UIC Student Organization Resources of the newly-elected officers. The Secretary shall also notify the UIC Student Organization Resources of any vacancies that have been filled.

    4. The Treasurer shall collect dues and maintain financial and membership records. The Treasurer shall make the annual report of this Chapter’s finances required by the Treasurer of the ACM.

  6. Chapter Sponsor

    1. The Chapter sponsor shall be a member in good standing of the ACM and shall be a full-time faculty member of UIC.

    2. The Chapter sponsor shall be nominated by the Executive Council immediately following the annual election meeting. The nomination shall be submitted to the Chairman of the ACM Student Chapters Committee for appointment, subject to the approval of the ACM Chapters Board Chairman. The Chapter sponsor shall serve until a successor is appointed.

    3. The Chapter sponsor shall be generally responsible for the activities of this Chapter and shall
      1. Help provide continuity from year to year as student leadership and personnel change.

      2. Promote good student-faculty relationships.

      3. Help maintain university standards in all activities of the organization.

      4. Exercise financial supervision if necessary by
        1. Promoting prompt payment of bills and dues.

        2. Overseeing the settlement of all accounts in the event of a dissolution of this Chapter.

      5. Represent the student Chapter interests to the faculty and administration.

  7. Executive Council

    1. The Executive Council shall consist of the Chapter officers, the immediate past Chairman, and the Chapter sponsor.

    2. Except as otherwise provided in these bylaws, the Executive Council shall act for this Chapter in all matters except election of officers at the annual election meeting and the amendment of these bylaws. Minutes of all Executive Council meetings shall be available for inspection by any member of this Chapter and shall be filed with the Chapter records.

    3. Meetings of the Executive Council shall be called by the Chairman at his or her discretion or upon request of any member of the Executive Council.

  8. Committees

    1. The Standing Committees shall be
      1. The Program Committee, which shall plan and arrange meetings of the Chapter in accordance with membership interest and the aims of the Chapter as set forth in Article II; and shall prepare a calendar of regularly scheduled meetings each year.

      2. The Publicity Committee, which shall maintain a mailing list and publish and distribute all notices to the members of this Chapter; and shall provide additional publicity of Chapter activities as appropriate.

      3. The Membership Committee, which shall conduct membership drives and provide membership information to all prospective members.

      4. The Ways and Means Committee, which shall be responsible for raising all revenues for Chapter expenses except for Chapter dues.

    2. Each Standing Committee shall consist of at least two voting members of this Chapter; it may have one or two additional members who are non-voting members of this Chapter.

    3. Additional Standing Committees may be established by the Chapter Chairman.

  9. Temporary Committees

    1. The Nominating Committee shall consist of three voting members of this Chapter, at least two of whom shall not be members of the executive council. The Chapter Chairman shall appoint the Nominating Committee at least three weeks prior to the Annual Election Meeting. At the Annual Election Meeting, the Nominating Committee shall present at least one nominee for each office.

    2. Additional Temporary Committees may be established by the Chapter Chairman.

    3. The Chairmen and members of both standing and temporary committees are appointed by the Chapter Chairman, except as otherwise provided in the bylaws. All committee appointments shall terminate at the end of the annual election meeting.

  10. Meetings

    1. Meetings shall be held as planned by the program committee.
      1. This Chapter may hold meetings only in places that are open to all members of the ACM.

    2. Written notices shall be distributed to all members at least one week prior to any meetings.

    3. There shall be at least six meetings each academic year.

    4. A quorum of this Chapter for the conduct of business shall consist of ten voting members or a majority of the voting members of this Chapter, whichever is smaller.

    5. Special meetings shall be called at any time by the Chairman upon written petition of four voting members or upon written petition of one member of the executive council.

  11. Elections

    1. The annual election meeting shall be held during the spring term of every year, at least four weeks before the end of the term.
      1. Following the report of the nominating committee, additional nominations may be made from the floor by any voting member.

      2. After the nominations are closed, the voting members present shall vote.

      3. A plurality of the votes case for any office is necessary for the election to that office.

      4. The Secretary shall present the annual Chapter report.

    2. During the two weeks following the annual election meeting, the Executive Council and the immediate past officers shall hold a Transition Meeting.

  12. Disbursements and Dues

    1. Disbursements from the treasury for Chapter expenditures shall be made under authorization of a majority of the executive council during a meeting by means of a roll call vote. A statement of this authorization and the result of its attendent balloting shall be included in the minutes of that meeting.

    2. Annual Chapter dues shall be established by the executive council.
      1. Renewal for current members shall be due by the end of the fifteenth day of instruction of the Autumn term.

      2. The amount of the annual Chapter dues shall be not more than 75% of the amount of the annual ACM dues rate for students.

      3. Term Chapter dues may be established by the Executive Council at their discretion at an amount not to exceed that of the annual Chapter dues.

    3. All funds collected on campus must be deposited in the Chapter’s SOF account. The Treasurer shall be the primary officer designated to handle the Chapter’s finances and manage the SOF account. Other officers may be authorized as indicated on the SOR registration form. Copies of all vouchers, deposit slips, and requisitions should be given to the Treasurer as soon as possible by the officer who signed the copy.

  13. Amendments and Procedure

    1. Amendments to these bylaws shall be made in the following manner:
      1. The proposed amendment shall be read at a regularly announced Chapter meeting.

      2. Chapter bylaws and all amendments must be sent to the executive director of the ACM. After the executive director has provided adVice, the proposals must be approved by the Chairman of the Chapters Board and the Chairman of the Constitution and Bylaws Committee. The Council of the ACM may, by a majority vote, cause any changes to be void.

      3. After approval has been received from the designated ACM authority, the proposed amendment shall be distributed to the membership in writing with notice of a subsequent meeting at which the amendment will be considered.

      4. At the designated meeting the amendment shall be read again, discussed, and voted upon. Approval of two-thirds of the total number of voting members shall be required to adopt the amendment.

      5. The Secretary shall notify the UIC Student Organization Resources of any revisions of these bylaws.

    2. At all times, the Chapter bylaws shall be in agreement with the bylaws of the ACM and the regulations set forth by UIC.

    3. The procedures described in the current edition of Robert’s Rules of Order shall govern this Chapter in all cases to which they are applicable, and in which they are not inconsistent with these bylaws.

    4. Rulings on any point of procedure not included in these bylaws shall be made by the Chairman with approval of the Chapter sponsor.

  14. Dissolution

    1. In the event of revocation of the charter or dissolution of this Chapter, all of the assets of the Chapter will be transferred to the ACM.

Copyright ACM at UIC 2006

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